Asset Management in Times of COVID-19
The pandemic isn’t going away any time soon, and it’s time for businesses to take a step back and reorganize. With almost every industry suffering from huge losses each day, many are now looking for potential solutions.
Businesses are now relying on a mostly remote workforce and an on-site skeleton crew to manage day-to-day operations. With such a different company structure arises equally unique issues:
- What forms of reliable communication should you use to keep the workforce connected?
- How do you properly motivate and manage your team?
- How will you keep your assets safe?
IT Resources for a Growing Remote Workforce
Millions of people are now being transferred to work-from-home environments. This situation makes IT assets more critical than ever. Phones, laptops, anti-virus software, communication software, management tools, and other IT resources can help teams maintain —or even improve—their daily work routines.
With the rising use of IT resources, keeping track of their life cycles (planning, procurement, deployment, and maintenance) becomes more difficult. From tracking their location to updating outdated software, remote managers have their work cut out for them.
Without the right tools, managers need to rely on manually inputting data in spreadsheets. This outdated method gives rise to human error, which can lead to:
- asset loss
- ghost and zombie assets
- poor asset maintenance
- incorrect inventory logging
Using Asset Management Software During a Pandemic
The most cost-effective way you can keep track of your IT resources is to implement an IT asset management system (ITAM) software. By simplifying and automating the management process, these tools help managers effectively keep track of all your assets and ensure that they’re fully utilized.
Asset management tools are now becoming more and more commonplace in today’s business setting. Some of its many useful benefits include:
- reduced expenses and increased savings
- better regulatory policy compliance
- enhanced workforce productivity
- improved asset lifecycles
- accurate asset reporting
- automated asset tracking
Asset Management Software Features to Look Out for
Asset Tracking Solution
With an asset tracking system in place, you can increase the accuracy and speed of logging the physical condition and location of your assets. Some tools use barcodes to tag physical devices. When an asset needs moving, the barcodes are scanned to let the system know where it’s going automatically.
With software asset tracking, your workforce won’t have to manually enter information each time they’re using or transferring an asset. What’s more, the logged data is more accurate and can be easily retrieved when needed.
Simple and Intuitive User Interface
Why bother getting management software that’s difficult to use. Consider choosing tools that show comprehensive information in an easy-to-understand format. From asset transfers and requests to new additions and expenses, having a clean dashboard makes all the difference.
Many management tools come with notification options that send alerts. This option gives managers an easier time when renewing warranties, licenses, and insurance policies with a simple reminder from the system. You can also use this feature to notify the management when very important resources or large quantities of assets are moved to a different location.
The best IT asset management solutions give ample room for customization, allowing companies to mold their software tools to suit their business models fully. Some management tools provide different parameters such as business locations, currencies, time zones, and more with just a click of a button. A comprehensive customization feature also allows its users to change the layout of their interface.
Some tools, like Teqtivity, use a more hands-on approach by helping their clients customize their tools the way they want.
Safe Data Storage
Through smart inventory management, asset managers can easily track and maintain IT resources. All of these processes require a secure place to store data.
Streamlined Asset Maintenance
With the right software, it’s easy to make service schedules for both hardware and software resources. Proper maintenance improves your company’s asset lifecycle management and reduces potential costs.
A smart asset management system can be a useful and versatile tool for any business. Despite the ongoing pandemic, companies can use this opportunity to improve their daily processes.
Implementing ITAM is a step in the right direction. With optimized operations and efficient monitoring, businesses stand a better chance to thrive during these difficult times.
Manage and protect your assets effectively amid the pandemic. Contact us today.